Child Protection and Safeguarding Policy

1. Policy Statement

Chalan Foundation is committed to safeguarding the welfare, dignity, and rights of all children and young people we serve. We believe every child, regardless of gender, ability, ethnicity, or background, has the right to protection from abuse, exploitation, and neglect.

2. Purpose of the Policy

This policy outlines the principles and procedures that guide Chalan Foundation in ensuring the safety and well-being of children involved in our programs, staff conduct, and partnerships.

3. Scope

This policy applies to:

All Chalan Foundation staff (permanent, temporary, and volunteers)
Contractors, consultants, and partners
Donors or visitors who interact with children
Any activity conducted by or on behalf of Chalan Foundation

4. Definitions

Child: Any person under the age of 18
Abuse: Includes physical, sexual, emotional abuse or neglect
Safeguarding: Actions taken to protect children from harm and to promote their well-being

5. Guiding Principles

Best Interest of the Child: The child’s welfare is our top priority
Zero Tolerance: We have zero tolerance for child abuse in any form
Accountability: All stakeholders are responsible for upholding this policy
Confidentiality: Allegations are treated with respect, privacy, and urgency

6. Preventative Measures

Background checks for all staff and volunteers working with children
Mandatory safeguarding training during onboarding
Code of Conduct clearly outlining expected behavior
Designated Child Protection Officer

7. Reporting and Response Procedures

Reporting: Any concern or suspicion must be reported immediately to the Child Protection Officer or supervisor
Confidentiality: Information will be shared on a need-to-know basis only
Investigation: Swift, fair, and independent investigations will be conducted
Action: Disciplinary measures, up to and including termination and legal referral, will apply in confirmed cases

8. Roles and Responsibilities

Staff & Volunteers: Report concerns, attend training, uphold the Code of Conduct
Child Protection Officer (CPO): Lead investigations, ensure compliance, liaise with authorities
Board of Directors: Provide oversight, approve policy revisions

9. Communications and Media Use

Parental/guardian consent is required for the use of children’s images or stories
Children must not be identified by full name or location in public media without consent